Community Sport Hub privacy notice

Find out how Stirling Council uses personal data by checking the Council’s website at the following address:

https://www.stirling.gov.uk/privacy-statement/

Our website contains a Register of Data Processing which lists all the different ways
in which the Council uses personal data.

This Privacy Notice provides more information about just one of those processes.

The Council has a Data Protection Officer to make sure it is complying with data protection laws.

They can be contacted at:

Data Protection Officer
Stirling Council
Old Viewforth
14-20 Pitt Terrace
Stirling
FK8 2ET

Email: dataprotection@stirling.gov.uk
Telephone: 01786 404040

Community Sport Hubs (CSH) aim to bring together local clubs, partners and people who want to develop and grow the sport and physical activity offering within a defined community. The data is processed because the council provides support in the form of staff time, information sharing and awareness, and access to training opportunities. 

To establish Community Sport Hubs, the council undertakes public engagement and participation sessions in identified communities. If people attend the sessions we ask if they wish to keep in touch as the hub develops.

We provide support to involved stakeholders to develop the hub through collective meetings, sub groups, and one to one support. Regular informal/formal communication with groups and individuals takes place to progress priorities the groups have identified.

Personal Data is about members of the community who have attended a Community Sport Hub engagement session and subsequently wish to be involved in the Community Sport Hub steering group.

Personal Data Used

• Name
• Email
• Telephone Number

We process this personal data to enable us to perform a “public task” carried out in the public interest. Personal data is processed with the consent of the data subject. 

The personal data comes from the data subject.

In electronic format, as part of a distribution list for each CSH on the Council network.

In paper format, in a CSH folder stored in a secure cabinet. 

Personal data is only kept as long as necessary and is updated annually. 

Personal data is not shared with anyone outside the Council unless stated permission is given from the data subject. 

You have the following rights under data protection laws. If you have a request under any of these rights, you can make a subject access request.

• The right of access – You have the right to request information we hold about you. This is known as a subject access request and is free of charge. We must respond within one month, although this can be extended to three months if the information is complex.
  
  
• The right to rectification - You are entitled to have your information rectified if it is factually inaccurate or incomplete. We must respond to your request within one month. If we decide to take no action, we will tell you why and let you know about your right of complaint to the UK Information Commissioner
  
  
• The right to erasure - You have the right to ask us to delete your information or stop using it. It will not always be possible for us to comply with your request, for example, if we have a legal obligation to keep the information. If we decide to take no action, we will tell you why and let you know about your right of complaint to the UK Information Commissioner.
  
  
• The right to restrict processing - You have the right to restrict how your data is processed in certain circumstances, for example, if the information is not accurate. If a restriction is applied, we can retain just enough information to ensure that the restriction is respected in future. We must tell you if we decide to lift a restriction on processing.
  
  
• The right to data portability – You have the right to object to processing, if we are processing your personal data with your consent, and it is held in a structured, commonly used, machine-readable form, you have a right to ask us to transmit it to another data controller so they can use it. This right does not apply if we process your personal data as part of our public task.
  
  
• The right to object - You can object to your information being used for profiling, direct marketing or research purposes.
  
  
• You have rights in relation to automated decision making and profiling - to reduce the risk that a potentially damaging decision is taken without human intervention.

If you want to complain about or comment on how we have processed your personal information, you should email dataprotection@stirling.gov.uk

If you are still unhappy with how the council handled your complaint, you can contact the UK Information Commissioner's Office at:

The Information Commissioner,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire SK9 5AF

Phone: 0303 123 1113

You can find further information on the Information Commissioners Office website.