Care Experience Flexible Fund application form privacy notice

Find out how Stirling Council uses personal data by checking the Council’s website at the following address:

https://www.stirling.gov.uk/privacy-statement/

Our website contains a Register of Data Processing which lists all the different ways
in which the Council uses personal data.

This Privacy Notice provides more information about just one of those processes.

The Council has a Data Protection Officer to make sure it is complying with data protection laws.

They can be contacted at:

Data Protection Officer
Stirling Council
Old Viewforth
14-20 Pitt Terrace
Stirling
FK8 2ET

Email: dataprotection@stirling.gov.uk
Telephone: 01786 404040

As part of Stirling Council’s approach, some of the government funding will be identified as a ‘Flexible Fund’ that will be open to applications from professionals, young people, and families in the Stirling area to tender for finance to support projects or resources aimed at improving outcome for care experience children and young people. 

Personal Data that is provided on the Application Form will be used. This includes: 

• Name
• DOB
• Address
• Contact number and/or email
• Name of Referee
• Contact details of a referee
• Care Status

Additional personal data as part of the feedback process may include, with consent:

• Audio recording
• Video
• Photo
• Social Media posts

Personal data is processed with the consent of the data subject.

We process this personal data to enable us to perform a “public task” carried out in the public interest. 

Flexible Fund Application Forms & Feedback forms. 

Paper copies of the forms will be stored in a locked filing cabinet and marked confidential. Electronic copies of the forms will be stored on the ASN and Wellbeing Server.  

2 years 

The Flexible Fund Panel members and ASN and Wellbeing Team Leader in Stirling Council. 

The panel is made up of Stirling Council employees and one representative from NHS Forth Valley.

Information on care status will be used to provide information in an evaluation report to Stirling Council and the Scottish Government about who is accessing the fund and how Stirling Council is using the PEF/LAC money allocated by the government.  

Care status information is reported anonymously in the evaluation process.

You have the following rights under data protection laws. If you have a request under any of these rights, you can make a subject access request.

• The right of access – You have the right to request information we hold about you. This is known as a subject access request and is free of charge. We must respond within one month, although this can be extended to three months if the information is complex.
  
  
• The right to rectification - You are entitled to have your information rectified if it is factually inaccurate or incomplete. We must respond to your request within one month. If we decide to take no action, we will tell you why and let you know about your right of complaint to the UK Information Commissioner
  
  
• The right to erasure - You have the right to ask us to delete your information or stop using it. It will not always be possible for us to comply with your request, for example, if we have a legal obligation to keep the information. If we decide to take no action, we will tell you why and let you know about your right of complaint to the UK Information Commissioner.
  
  
• The right to restrict processing - You have the right to restrict how your data is processed in certain circumstances, for example, if the information is not accurate. If a restriction is applied, we can retain just enough information to ensure that the restriction is respected in future. We must tell you if we decide to lift a restriction on processing.
  
  
• The right to data portability – You have the right to object to processing, if we are processing your personal data with your consent, and it is held in a structured, commonly used, machine-readable form, you have a right to ask us to transmit it to another data controller so they can use it. This right does not apply if we process your personal data as part of our public task.
  
  
• The right to object - You can object to your information being used for profiling, direct marketing or research purposes.
  
  
• You have rights in relation to automated decision making and profiling - to reduce the risk that a potentially damaging decision is taken without human intervention.

If you want to complain about or comment on how we have processed your personal information, you should email dataprotection@stirling.gov.uk

If you are still unhappy with how the council handled your complaint, you can contact the UK Information Commissioner's Office at:

The Information Commissioner,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire SK9 5AF

Phone: 0303 123 1113

You can find further information on the Information Commissioners Office website.