Find out how Stirling Council uses personal data by checking the Council’s website at the following address:
https://www.stirling.gov.uk/privacy-statement/
Our website contains a Register of Data Processing which lists all the different ways
in which the Council uses personal data.
This Privacy Notice provides more information about just one of those processes.
The Council has a Data Protection Officer to make sure it is complying with data protection laws.
They can be contacted at:
Data Protection Officer
Stirling Council
Old Viewforth
14-20 Pitt Terrace
Stirling
FK8 2ET
Email: dataprotection@stirling.gov.uk
Telephone: 01786 404040
Requests for mainstream and pupils with additional support needs (ASN) and new school year intake of pupils for transport.
Mainstream - to establish entitlement to school transport where a parent applies during the school year or where Education advise us of potential new pupils prior to the start of a new school year. We do this for
Clackmannanshire & Stirling pupils as a joint transport unit.
ASN – Education instruct us to put transport in place for new pupils in Clackmannanshire and Stirling through the year by sending us a transport request form. For the new school year intake, we provide a spreadsheet for Education to send to the schools to check all information correct and if any changes then a new transport form needs to be completed.
The provision of distance entitled Home to School transport is provided in line with the Education
(Scotland) Act 1980, Section 2 covers distance entitled school transport and Stirling Council’s School Transport Policy
Personal data is about school pupils, parent/guardian
(minimal information relating to parents limited to name & contact info)
Personal Data Used
In addition, for ASN pupils we receive information from Education explaining why transport is required which includes relevant medical information, any mobility difficulties, if an escort is required (with relevant risk assessment) and any other information deemed relevant by the requesting school.
“Special Category” Data Used
We need to process this personal data to comply with a statutory obligation in the Education (Scotland) Act 1980
Mainstream
For transport applications throughout the school year, parent/guardian completes paper or online transport request form. For the new school year intake process, Education provide data by spreadsheet extracted from the SEEMIS records system. We evaluate the entitlement to transport and e-mail the individual schools a spreadsheet which lists their existing pupils and new pupils we have assessed as being eligible for transport to enable them to check for any changes etc on their pupil records system. They then return the spreadsheet to us to make the necessary changes.
ASN
For new applications or changes, Education send transport request forms to us which the school have completed, along with Risk assessment forms if an escort is required. For new school, year intake process, Education provide forms for any new/changes and a spreadsheet for existing pupils whose transport requirement is unchanged for the forthcoming school year.
Personal data can be passed via Education and schools. The information for the Clackmannanshire schools is received from Clackmannanshire Council. This is done under the Service Level Agreement.
Electronically on a scheduling software system, and on council network drives. There are also paper forms.
Data Protection legislation requires personal data to be kept for no longer than is necessary.
You have the following rights under data protection laws. If you have a request under any of these rights, you can make a subject access request.
You have the right to request a copy of the personal information that we hold about you. This is known as a subject access request and is free of charge. We must respond within one month, although this can be extended to three months if the information is complex.
We want to make sure that your personal information is accurate, complete and up to date. Therefore you may ask us to correct any personal information about you that you believe does not meet these standards.
You have the right to ask us to delete personal information about you where:
You have the right at any time to tell us to stop using your personal information for direct marketing purposes, profiling or research purposes.
In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information that we hold about you or we are assessing the objection you have made to our use of your information.
This right might also apply if we no longer have a basis for using your personal information - but you don't want us to delete the data. Where this right is realistically applied will mean that we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.
Where we use your personal information with your consent, you may withdraw that consent at any time and we will stop using your personal information for the purpose(s) for which consent was given.
If we are processing your personal information with your consent or as part of a contract with you, and it is held in an accessible and machine-readable format, you have a right to ask us to transmit it to another organisation. This is known as the right to data portability.
We make some use of automated decision-making processes but very little use of profiling. Where these techniques are used, this will be explained in the specific privacy statements relating to those functions, together with a description of the reason involved in any automated decision-making.
If you want to complain about or comment on how we have processed your personal information, you should email dataprotection@stirling.gov.uk
If you are still unhappy with how the council handled your complaint, you can contact the UK Information Commissioner's Office at:
The Information Commissioner,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire SK9 5AF
Phone: 0303 123 1113
You can find further information on the Information Commissioners Office website.