Find out how Stirling Council uses personal data by checking the Council’s website at the following address:
https://www.stirling.gov.uk/privacy-statement/
Our website contains a Register of Data Processing which lists all the different ways
in which the Council uses personal data.
This Privacy Notice provides more information about just one of those processes.
The Council has a Data Protection Officer to make sure it is complying with data protection laws.
They can be contacted at:
Data Protection Officer
Stirling Council
Old Viewforth
14-20 Pitt Terrace
Stirling
FK8 2ET
Email: dataprotection@stirling.gov.uk
Telephone: 01786 404040
The Council have a statutory responsibility to comply with the Control of Dogs (Scotland) Act 2010. This involves having a dog control notices (DCN) served by an authorised officer where a dog has been out of control. The DCN is a written notice requiring the person to bring and keep the dog under control.
There will be a new national database to store all 32 Local Authorities DCN records which will be a valuable tool to help to enforce DCNs where a person subject to a DCN moves to another Local Authority area.
The data held on the database relating to DCNs which will include:
The principal legal basis is Legal Obligation under the Control of Dogs (Scotland) 2010 Act. UK GDPR Article 6 (1)(c) - processing is necessary for compliance with a legal obligation to which the controller is subject;
The secondary legal basis for the processing is that it is necessary for the performance of a task carried out in the public interest and in the exercise of official authority vested in the controller (UK GDPR Article 6(1)(e)), i.e. the Local Authorities. It is carried out in line with the Local Authorities' duty to secure best value, and their power to advance well-being as outlined in Local Government in Scotland Act 2003, ss 1, 2; ibid., pt3.
Data is received directly from the dog owner and details available on the Dog Control Database.
Dog Control Database and within folders on Stirling Council secure network drive.
Retention period for live cases will be for the lifetime of the dog. For the Dog Control Database;
You have the following rights under data protection laws. If you have a request under any of these rights, you can make a subject access request.
You have the right to request a copy of the personal information that we hold about you. This is known as a subject access request and is free of charge. We must respond within one month, although this can be extended to three months if the information is complex.
We want to make sure that your personal information is accurate, complete and up to date. Therefore you may ask us to correct any personal information about you that you believe does not meet these standards.
You have the right to ask us to delete personal information about you where:
You have the right at any time to tell us to stop using your personal information for direct marketing purposes, profiling or research purposes.
In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information that we hold about you or we are assessing the objection you have made to our use of your information.
This right might also apply if we no longer have a basis for using your personal information - but you don't want us to delete the data. Where this right is realistically applied will mean that we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.
Where we use your personal information with your consent, you may withdraw that consent at any time and we will stop using your personal information for the purpose(s) for which consent was given.
If we are processing your personal information with your consent or as part of a contract with you, and it is held in an accessible and machine-readable format, you have a right to ask us to transmit it to another organisation. This is known as the right to data portability.
We make some use of automated decision-making processes but very little use of profiling. Where these techniques are used, this will be explained in the specific privacy statements relating to those functions, together with a description of the reason involved in any automated decision-making.
If you want to complain about or comment on how we have processed your personal information, you should email dataprotection@stirling.gov.uk
If you are still unhappy with how the council handled your complaint, you can contact the UK Information Commissioner's Office at:
The Information Commissioner,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire SK9 5AF
Phone: 0303 123 1113
You can find further information on the Information Commissioners Office website.