Find out how Stirling Council uses personal data by checking the Council’s website at the following address:
https://www.stirling.gov.uk/privacy-statement/
Our website contains a Register of Data Processing which lists all the different ways
in which the Council uses personal data.
This Privacy Notice provides more information about just one of those processes.
The Council has a Data Protection Officer to make sure it is complying with data protection laws.
They can be contacted at:
Data Protection Officer
Stirling Council
Old Viewforth
14-20 Pitt Terrace
Stirling
FK8 2ET
Email: dataprotection@stirling.gov.uk
Telephone: 01786 404040
MAPPA (Multi Agency Public Protection Arrangements) is the process through which the police, probation and prison services work together with other agencies to assess and manage violent and sexual offenders in order to protect the public from harm. Stirling Council is involved in this process as a provider of accommodation and support to homeless applicants and Council tenants who are violent or sexual offenders.
Personal data is processed to enable us to provide housing advice or to assess an application for housing via the Council’s homelessness service, and to help us to support individuals in their tenancies.
Names, addresses, dates of birth, national insurance numbers, benefits details, rent arrears details, housing histories, personal histories (including offending histories), employment details, medical details, ethnic origins, support needs, next of kin, family network information, risk management details, of violent or sexual offender who residing in the Stirling Council area and also the victims of crime.
Includes personal data abut children
Includes “Special Category Data”:
We process this personal data in order to comply with statutory obligations. Stirling Council is required by law to provide a homelessness service, which requires us to obtain personal details from applicants and to assess their applications – Housing (Scotland) Act 1987, as amended by subsequent legislation.
We are required by the Scottish Government’s National Accommodation Strategy for Sex Offenders to provide appropriate support and housing to violent and sexual offenders with a view to minimising risk to other people
Personal data may be passed from Police, other local authorities, health services, and also passed internally from Criminal justice service, Education, Council Tax, Social Work (various departments)
Northgate housing database; electronic records on housing directory; paper records
Homeless applications:
You have the following rights under data protection laws. If you have a request under any of these rights, you can make a subject access request.
You have the right to request a copy of the personal information that we hold about you. This is known as a subject access request and is free of charge. We must respond within one month, although this can be extended to three months if the information is complex.
We want to make sure that your personal information is accurate, complete and up to date. Therefore you may ask us to correct any personal information about you that you believe does not meet these standards.
You have the right to ask us to delete personal information about you where:
You have the right at any time to tell us to stop using your personal information for direct marketing purposes, profiling or research purposes.
In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information that we hold about you or we are assessing the objection you have made to our use of your information.
This right might also apply if we no longer have a basis for using your personal information - but you don't want us to delete the data. Where this right is realistically applied will mean that we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.
Where we use your personal information with your consent, you may withdraw that consent at any time and we will stop using your personal information for the purpose(s) for which consent was given.
If we are processing your personal information with your consent or as part of a contract with you, and it is held in an accessible and machine-readable format, you have a right to ask us to transmit it to another organisation. This is known as the right to data portability.
We make some use of automated decision-making processes but very little use of profiling. Where these techniques are used, this will be explained in the specific privacy statements relating to those functions, together with a description of the reason involved in any automated decision-making.
If you want to complain about or comment on how we have processed your personal information, you should email dataprotection@stirling.gov.uk
If you are still unhappy with how the council handled your complaint, you can contact the UK Information Commissioner's Office at:
The Information Commissioner,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire SK9 5AF
Phone: 0303 123 1113
You can find further information on the Information Commissioners Office website.