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PORT OF MENTEITH COMMUNITY COUNCIL
Approved Minutes of the Annual General Meeting of the Port of Menteith Community Council
held in the Port Hall on Monday, 20th June, 2022 commencing at 7.30pm.
Present : Peter Stewart, Chair
: Sheena Makgill-Crichton, Vice-Chair & Secretary
: Penny McCoull, Treasurer
: Jim Riach
: Matthew Woods
In Attendance : Councillor Elaine Watterson
: Valerie Graham, Minutes Secretary
1. Members Present and Apologies for Absence
Apologies for absence from Alison Forrester and Willie Nisbet were noted.
2. Adoption of the Minutes of the Annual General Meeting held on 6th December, 2021
The adoption of the Minutes as a true record of the Annual General Meeting held on 6th
December was proposed by Sheena Makgill-Crichton, seconded by Peter Stewart and
agreed by the meeting.
3. To Receive and Adopt the Chair’s Annual Report
In making his Annual Report, Peter Stewart made reference to a number of issues
considered by the Community Council since the previous AGM, e.g. Cardross Bridge,
Roads & Verges, Broadband, Strathard & Trossachs Based Visitor Management Group and
the Strategic Tourism Investment Development Plan.
3.1 Questions from the Floor
There were no questions.
3.2 Adoption of the Chair’s Annual Report
The adoption of the Chair’s Report was proposed by Sheena Makgill-Crichton and
seconded by Penny McCoull.
4. To Receive and Adopt the Secretary’s Annual Report
In making her Annual Report, Sheena Makgill-Crichton referred to the successful way in
which the Community Council had organised the celebrations for the Queen’s Platinum
Jubilee. Also, to the co-option of Matthew Woods, taking ownership of the
Defibrillator, and the discussion about Local Place Plans. In closing, Sheena Makgill
Crichton reminded members that in a year’s time, they would be approaching the
election of a new Community Council and advised that she certainly would not be
seeking re-election at that time, that the Minutes Secretary would also be standing down
and that other members might take a similar decision. She recommended that the
Community Council should make use of the next months to make the local community
aware of this by striking while the iron was hot and people remembered the community
spirit that they had enjoyed at the celebrations for the Jubilee - or they might very well not
have a Community Council to represent their interests in future.
4.1 Questions from the Floor
There were no questions.
4.2 Adoption of the Secretary’s Annual Report
The adoption of the Chair’s Report was proposed by Jim Riach and seconded by
Peter Stewart.
5. To formally adopt the Treasurer’s Submission of the Duly Independently Examined and
Certified as Correct Balance Sheets & Annual Accounts for 2021-2022
5.1 Questions from the Floor
There were no questions.
5.2 Adoption of the Balance Sheet and audited Accounts
The adoption of the Accounts was proposed by Sheena Makgill-Crichton and
seconded by Peter Stewart.
6. Resignation of Current Office Bearers
The existing Office Bearers – Peter Stewart, Sheena Makgill-Crichton and Penny McCoull –
tendered their resignations.
7. Election of Office Bearers
7.1 Election of Chair
When asked, Peter Stewart confirmed that he was standing for re-election as Chair of
the Community Council. There being no other candidates, Peter Stewart was
nominated to be the Chair for the forthcoming year by Jim Riach and this was
seconded by Matthew Woods.
7.2 Election of Vice-Chair
Sheena Makgill-Crichton was nominated to be Vice-Chair for the forthcoming year by
Peter Stewart and this was seconded by Penny McCoull.
7.3 Election of Treasurer
Penny McCoull advised members that she would not be standing for re-election as
Treasurer.
In the ensuing discussion, Penny McCoull asked the Chair if he would like her to submit
the application for the Administrative Grant, which was due shortly, on behalf of the
Community Council to prevent any delays while a new Treasurer was sought and Mr.
Stewart agreed that would be helpful.
7.4 Election of Secretary
Sheena Makgill-Crichton was nominated to be Secretary for the forthcoming year by
Matthew Woods and this was seconded by Peter Stewart.
It was also agreed that role of Planning Advisor would continue to be combined with
that of Secretary as before.
8. Date of the Next Annual General Meeting
It was announced that subject to confirmation, the date of the next Annual General
Meeting would be 19th June, 2023.
9. Close of Meeting
There being no further business, the Meeting Closed.