April 2024 Minutes

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Kippen Community Council
Minutes of meeting held in Kippen Reading Rooms at 7.30pm on Wednesday 13th March
2024
Present: Derek Shanks (DS) Chair; Barbara Ross (BR) vice-chair; Scott Crawford (SC); Ann Milligan
(AM, minute taker);
In Attendance: Councillor Rosemary Fraser (SNP)
Apologies: Margaret Beaton; Robert Clubb (RC treasurer, report submitted); Christine Stewart
Residents: 2 members of the public present
1. Welcome and Apologies
The chair welcomed the meeting and gave the apologies
2. Adoption of Minutes from previous meeting
Minutes from meeting dated 14/02/24 proposed by DS seconded by AM
Minutes from meeting dated 13/12/23 proposed by BR seconded by DS
3. Matters arising from last meeting
Unclaimed actions:
3.a.(i) creation of a KCC Facebook page – no further progress has been made
3.a.(ii) February 4.10.1 cost of land registry searches
AM investigated.
Digital records cost £3+vat per set of deeds (any houses bought or sold in the last 25 years
approximately will be on the digital system.
If records not digitalised it requires a search of the paper records cost is £60+ vat for up to 3
titles with a cost of £25+vat for copies of documents, 3 or more searches would be charged
at £54/hour.
3.a.(iii) Speed of traffic at Kippen Roundabout
Discussion took place with Councillor Fraser regarding the speed vehicles exit the
roundabout onto Kippen Brae. It has been noted previously that there are a number of
houses who drives access directly onto the B822 either just off the roundabout or within 50
metres of the roundabout. It was acknowledged that the roads and roundabout are a
National Speed Limit area as as such if road conditions allow vehicles can travel up to
60mph. There have been previous discussions regarding speeds that vehicles travel on the
Brae and the suggestion made of a 40mph zone from the roundabout to the village.
One suggestion made was signage highlighting the concealed entrance as vehicles exit to
make it safer for residents to access their driveways.
Councillor Fraser will take this forward and Contact Roads.
3.1 (14/2/24) Giant Hogweed update
BR has received communication from Lorna Slater (MSP) regarding Giant Hogweed. NatureScot
are the Government Agency tasked with implementation of Section 80 of the Environmental
Protection Act 1990 for Invasive None Native Species.
Discussion took place regarding a co-ordinated approach to tackling Hogweed. There are
examples of good practice between communities and volunteer organisations. There are
currently only isolated cases of this in Central Scotland.
4.6 Local Place Plan (LPP) / Community Plan (CP)
BR attended a Creative Scotland Workshop for LPP/CP. Helpful and informative especially
regarding funding sources for Community Buy out schemes where Communities can get ‘first
options’ on land that becomes available.
4.7 Defibrillator
RC has contacted SARS and the Reading Rooms from the Community Council email regarding
replacement of the Defibrillator case. There has been no reply.
RC has also applied to the British Heart Foundation fund for a Defibrillator to be placed on the
village hall.
4.8 (14/2/24) Bridge Repairs
Signage was placed after previous meeting to warn residents of the unstable handrail.
DS has a tradesman due to attend at the end of the week to carry out temporary repairs and cost for
complete works.
Tradesman is fully registered and an invoice can raise an invoice for works completed.
5.1 (14/2/24) Flooding Concerns on B822 minuted under Matters for Discussion 4.6
5.2 Sign for Cauldhame
SC had posted a poll on the Kippen Facebook page asking residents if they wished for a sign to be
placed at the Cauldhame junction.
71 votes cast. 94% yes, 4 % no, 2% undecided.
Further discussion to take place when more members are present.
4. Matters for Discussion
4.1 Police Report
Road Safety and Antisocial behaviour.
One person has been reported for warrant in relation to taking a motor vehicle without permission
and thereafter drive with No Licence or insurance while on Bail.
The police report also contained information on how to report scams and recognise fraud and
phishing.
4.2 Correspondence
All community council members now have access to the email account.
Email in from the Wind Farm Fund regarding the completed works at The Green.
DS to reply
4.3 Planning
Two applications noted,
Glamping pods at Myreton Farm, Glinns Rd.
Demolition of existing dwelling and steading to rebuild at Cloney Cottage, Woodstone Rd.
4.4 Treasures report
Mapping licence paid to GeoxPhere £108
4.5 Councillors Report
Budget was passed on 29/2/24
Councillors had to make difficult choices with regards to cuts.
Feed back regarding the big conversation:
Approximately 3700 residents completed the survey
Positives: -
communications started much earlier this year so giving individuals and communities time to
raise awareness and respond to concerns.
Negatives - -
Concerns regarding the ‘Big Conversation’ format and how participants could not choice a
disagree with all options.
People concerned it was a ‘fait accompli’ Councillor Fraser clear this was not the case as the
Councillors received much more information regarding the impact of each cut than was
available to the public.
Full council meeting can be viewed on the link below
https://stirling.public-i.tv/core/portal/webcast_interactive/722882
4.6 Local Place Plans
BR, RC and Alan Beaton (wind farm group representative) are due to attend a workshop on
25/3/24 a 6.30pm. The Wind Farm group have funded the places.
4.6 Flooding concerns
Discussion took place with Councillor Fraser regarding responsibility of clearing drains on private
land that then causes flooding onto council roads. Example of flooding in late December on the
B822 just outside of Boquhan Estates gates. Drains within the fields are blocked causing the water
to flood onto the road.
Councillor Fraser stated if private drains are causing flooding onto council roads the council can clear
them and then charge the drain owners.
BR to send Councillor Fraser a video of the issue.
This lead to a more general discussion regarding road maintenance.
Councillor Fraser explained that there has been discussions around moving to a risk based system
with regards to repairs. The rural councillors are concerned that the system would be more heavily
weighted to the urban areas due to population numbers.
Discussion around pavement clearing when there is snow. Currently a squad attend with a
motorised clearing machine. This is reliant on council staff being able to access areas in poor
weather and Kippen as a small community will be lower priority to larger urban areas.
Discussion around individuals clearing their own sections of pavement as per the German Model. SC
suggested investing in a motorised clearing machine for the village. Councillor Fraser stated the
council are keen for local communities to take more responsibility.
This could be a potential link to the Community Plan.
A local resident asked Councillor Fraser Regarding liability of members of the public regarding
liability if they had cleared pavements and someone subsequently slipped. The councillor did not
believe the individual would be liable
4.7 Membership of the Scottish Forum of Community Councils and Park Management Rules
Consultation to be left until the next meeting.
5 Round Table Discussion
5.1 BR will submit copy to the Wee Vine
5.2 it appears the telegraph pole at Kippen Roundabout has been rerouted underground
5.3 SC asked for clarification re cost for Minute taker.
BR confirmed it’s £40/meeting but the Community Council can make a discretionary payment in
exceptional circumstances. Minute taker is funded by Stirling Council.
5.4 highlighted from the Budget that the X10 bus service has not been cut, noted the significant
campaigning and awareness raising Val Brand from Buchlyvie undertook.
5.5 Change of day for meeting
Brief discussion regarding changing the meeting day from Wednesday to a Tuesday. This would be
implemented after the AGM.
Councillor Fraser stated currently there were no other Community Councils meeting on a Tuesday.
Further discussion to take place next month.
5.6 Resignations
The Chair Derek Shanks has indicated he will not stand as chair next session. He is happy to
remain as a community councillor.
The Secretary Michaela Yates has indicated she will stand down at the AGM.
Date of Next meeting: Wednesday 10th April @7.30pm Kippen Reading Rooms.