June 2021 Minutes

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Minutes of the meeting held on

9th June 2021

(A virtual meeting held via Teams)

1. Present/apologies for absence:

    

   Group/Organisation	Representative
   Fintry Community Council Reps	Michele Bennett (MB- Acting Chair) Sue Wallace (SW-Treasurer) Ian Rodger (IR) Hendy Spence (HS)
   Stirling Council	Lynne McKinley (LMcK) Robert Davies (RD)
   Members of Public (MoP)	David Smith, Calum Craig, David Russell, Lisa Sinclair, Sam Canning, Stephen Robertson, Natalie Russell, Susan Rodger, Anne Hislop, Ian McKay, Dawn Skelhorn (secretary)
   Apologies	FCC - Meg Duckworth (Planning/Licensing)

    

   ACTION: Lynne McKinley - to provide clarity/confirm when f2f
   meetings can recommence (expected Sept)

    

2. Declaration of interest in any items of business

   • Planning note of interest will be covered later

      

3. Approval of Minutes of last meeting:

   Approved

    

4. Stirling Councillor’s Report (RD)

   • Bridge Update public meeting to be arranged

   • DRT - Contact centre issues:

     • Inability to get through - ringing out/delayed response

     • Accepted advance bookings have to be reconfirmed in
       advance/ confirmation of availability of resources

       ACTION RD to review and come back on position and
       corrective action

   • MoP raised issues regarding Carron valley road issues and bin
     collections

     ACTION: MB to send issues to RD for investigation/response

      

5.     Police Report - report submitted

    

   Forth and Endrick, Fintry Community Council June 2021 - Compiled by PC Steven
   Graham

   Antisocial Behaviour –

   There were no reports of anti-social behaviour in the Fintry area since the last meeting.

   Road Safety

   There was an RTC on the Crow Rd where a vehicle has left the road. Driver failed the drink
   drive breath test however suffered injuries to his arms so was taken to hospital for
   treatment. Blood taken which was sent to the lab for analysis. Result awaited.

   Complaint received about parking during a rugby event at the sports club. Police attended
   and no vehicles were seen to be causing any obstructions.

   Theft

   There have been no thefts in the Fintry area since the last meeting.

   A report of suspicious males was received from the area at Todholes Farm. It appears that
   the males were there carrying out an animal survey.

   All incidents in relation to suspicious persons or vehicles are welcomed and Police will attend
   to all these incidents immediately. We urge people to remain vigilant and report anything
   suspicious.

   Bogus Workmen

   Bogus traders have recently been reported in the Aberfoyle area so please take heed of the
   following:

   Don’t deal with cold callers - find local traders who have been vetted by Trading Standards at
   https://approvedtrader.scot/

   Close the door on uninvited callers. Don’t feel obliged to answer the door to a cold caller - it is your
   home and you should not let anyone in unless you feel comfortable

   Take time to think before making a decision. Rogue traders may try to pressure you by saying that
   they have special deals which are only available today. Don’t let an uninvited trader start work
   straight away

   If an uninvited trader knocks on your door and tells you that urgent work needs done on your house
   or garden, don’t take their word for it. Always get a second opinion from someone you trust and get
   at least 3 quotes before having any work carried out.

   5 signposts to help you

   Close the Door on uninvited callers

   Take Time to think before making a decision
   Research - get at least 3 quotes

   Verify that the caller is genuine

   Report suspicious behaviour to @policescotland & scams to @advicedotscot

   Sign up for @nwatchscotland free alerts to receive timely local alerts about community safety &
   crime prevention from Police Scotland and other partners.

   https://www.neighbourhoodwatchscotland.co.uk/sign-up-for-alerts/

    

   Rogue traders go to great lengths to appear legitimate, with genuine-looking websites, leaflets and
   online reviews. But they can’t fake membership in a council run approved trader scheme:
   https://approvedtrader.scot/

   Fed up with rogue traders? Watch these top tips on shutting out scammers from @ policescotland
   @advicedotscot @socotss @tsscot & @nwatchscotland:

   https://www.youtube.com/watch?v=j5ivvS8gJ-E

    

   Useful Links

   https://www.neighbourhoodwatchscotland.co.uk/sign-up-for-alerts/

    

   Rogue traders go to great lengths to appear legitimate, with genuine-looking
   websites, leaflets and online reviews. But they can’t fake membership in a council
   run approved trader scheme: https://approvedtrader.scot/

    

   Fed up with rogue traders? Watch these top tips on shutting out scammers from @
   policescotland @advicedotscot @socotss @tsscot & @nwatchscotland:

    

   https://www.youtube.com/watch?v=j5ivvS8gJ-E

    

    

   Find the most up to date advice on doorstep crime from Police Scotland on the
   website. They also have a dedicated page with advice on scams and frauds.

    

   Call 101 to report any suspicious activity

    

   Call 999 and ask for the police if you feel scared or threatened

    

   To report doorstep scams to Trading Standards call Advice Direct Scotland on 0808
   164 6000 or visit scamwatch.scot

   For free localised alerts from key information providers regarding incidents and
   crime prevention, go to www.neighbourhoodwatchscotland.co.uk

    

   Get advice on consumer rights from your local Citizens Advice Bureau or by calling
   the Advice Direct Scotland Helpline on 0808 164 6000

   Find local traders who have been vetted by Trading Standards at the SCOTSS
   Approved Trader Directory: approvedtrader. scot

    

   Community Engagement and Reassurance

   It is important to you to have community officers who you know, who are accessible
   and who address local problems.

    

   PC Steven Graham is based at Balfron Police Office and can be contacted at the
   office, on 101, or at ForthEndrickCPT@scotland.pnn.police.uk. It is recommended
   that this email address is used by the local community for email contact.

   Please remember that we regularly publish useful information and updates on social
   media, including appeals for information, updates about road closures and crime
   prevention advice. Our Facebook and Twitter pages can be found at

    

   www.facebook.com/forthvalleypolicedivision www.facebook.com/policescotland

    

   www.twitter.com/stirlingpol www.twitter.com/policescotland

6. FCC Members/representation

    

   • IR confirmed attendance of previous 3 meetings and therefore now fully co-opted to the
     FCC team

   • LMcK confirmed required procedure - only one space available and undertook the
     following vote:

     • 4 Community councillors present - needs a 75% (3 of the 4)

     • LMcK conducted vote - results

       Calum Craig - no votes
       Lorna English - no votes
       Natalie Russell - 3 votes
       Lisa Sinclair - 1 vote

   • DECISION: Natalie Russell - SECURED POSITION AND ELECTED AS COPTED MEMBER

      

7. Complaints

• Private complaints meeting took place 1st June with FCC members and LMcK as an
  independent

• Comp. 1: Regarding non-verbal abuse and breaches of code of conduct - not upheld

• Comp. 2: FCC council members behaviour (2 members of the council) - representation
  numbers insufficient to be covered at this session. With the increased representation
  new meeting will be set up to review

ACTION IR to arrange new date for private meeting to discuss
complaint 2.

1. Treasurer’s Report June 2021

    

   General Fund Account

   The current balance in this account is £5,961.61. Which is no change from last month.

   The accounts for the year 1st April 20- 31st March 21 have been approved by local accountant
   Murray Macadam. The approved accounts are attached to this report.

   Foundation Fund

   The foundation fund balance to date is £22,187.54. The accounts for the year 1st April 20- 31st
   March 21 have been approved by local accountant Murray Macadam. The approved accounts are
   attached to this report.

   Summary of Grants given out by FCC from the Kingsburn fund and Spending on FCC projects

    

   Summary report sent to Kingsburn

    

   Applicant	Value	Project description
   Macro-Grant Fintry Museum	£2,500.00	Contribution to roof for new Fintry Museum Building
   Macro-Grant Fintry Sports Club	£900.00	Upgrade to Sports Club Community Car parl
   Macro-Grant Fintry Bowling Club	£2,500.00	Upgrade of heating as part of rennuvations to Clubhouse
   Macro-Grant Fintry Primary School	£2,500.00	Assitant with rennovations to outside play space
   Macro-Grant Fintry Bowling Club	£500.00	Purchase new lawn mower
   Macro-Grant Fintry Flower Show	£100.00	Additional Planting for flower beds
   Micro-Grant Fintry Flower Show	£250.00	Compost and plants for street flower beds
   Micro-Grant Menzies Hall	£371.00	New Notice Board
   Micro- Grant Exercise Group	£245.00	Exercise Equipment
   Micro-Grant School Christmas Project	£250.00	Toys and decorations for Santa Sled
   FCC- Project	£1,428.11	New Council Notice board
   Community Transport	£1,424.40	Weekly Shoppers bus for the elderly
   Community Activity Garden and Path Maintenance	£4,930.42	On going maintenance of the Community Paths
   COVID-19 Resilience Kingsburn Funded Projects	£4,738.02	Fintry Community COVID-19 response provding a prescription collection service, shopping and hardship funds
   COVID-19 Resilience External Grant Funded Projects	£12,047.02	Grants awarded for COVID-19 response spent as decribed for each grant
   Post-code lottery grant	£1,732.42	Christmas boxes for children and elderly
   TOTAL	£36,416.39

    

   Summary of Grants received March 2020- April 2021 and how the money was spent

    

    

   Stirling Council Grant	£500.00
   Fintry Sports Club	£280.00
   Fintry Sports Club	£126.00
   Greenloft Natural	£100.00
   Total	£506.00

   Kingsburn COVID grant	£3,333.00
   Laptops for School children	£2,433.21
   Fish and chips for elderly and shielding	£414.00
   Material for face coverings	£219.38
   Manufacture face masks for primary children	£200.00
   Community Garden	£106.00
   Total	£3,372.59

    

    

   Corra Foundation	£5,000.00
   Kids Goodies bags	£683.94
   OAP Food boxes	£1,911.16
   Community Garden	£1,344.50
   OAP Food boxes extra	£252.15
   Food boxes extra	£15.05
   Hardship	£793.20
   Total	£5,000.00

    

    

   Scottish and Southern	£1,550.00
   PPE fro volunteers	£134.01
   Travel for volunteers	£299.56
   Hardship	£561.09
   Boxes for school	£555.34
   Total	£1,550.00

    

   Foundation Scotland	£5,000.00
   Smiddy	£2,725.98
   Calenders	£370.00
   AGM Services for Community garden	£540.00
   Kids Boxes	£675.45
   Adult boxes	£386.70
   Travel	£301.87
   Total	£5,000.00

   Post Code Lottery Grant	£2,000.00
   Christmas Boxes	£1,207.74
   Community Garden	£524.68
   Total	£1,732.42

    

    

   Stirling Council Second Grant	£300.00
   Care box for elderly (soup)	£159.40
   Printing COVID-19 information for distribution to community	£150.00
   Total	£309.40

    

   Budget for 2021.

    

    

   Foundation Scotland Budget	Description	Budget
   Commissioned Service	Community Transport Scheme	£2,500
   Commisioned Activity	Continued Path Maintance	£5,000
   Commisioned Activity	Maintance of resilience fund assets	£1,000
   Fintry Special Project	Community Garden & Resilience Fund	£1,000
   Fintry Special Project	Menzies Hall Resilience Hub	£11,500
   Fintry Special Project	COVID-19 Hardship and Resilience Fund	£5,000
   Fintry Special Project	Donation to new play equipment	£5,000
   Micro Grants-A	Individual Grants £250-500	£2,000
   Micro Grants-B	Individual Grants £250-500	£2,000
   Main Grants	Constituted Groups £500-2500	£10,000
   Student Study Grant	Student Study Grant	£2,000
   Administration Fee	FCC Admin work	£500
   	Spend to date	£810
   	Contingency	£967
   	Total	£49,277

    

   Update from Kingsburn with regard to our fund management.

    

   Falck group have requested quarterly reports as well as the annual report. The first report for this
   year (Jan-March 21) was completed and sent through to the Kingsburn team.

   We will need to update our MOU to include a complaints procedure and safeguarding policy.

   We agreed our procedure to cover our spending for the year was ok. This is based on presenting
   budget for year in May meeting for discussion and then approval in the June meeting. Also agreed
   we have the flexibility to change our priorities within the year following approval at a council
   meeting.

   Discussed the provision of an education/transport grant. The figure of £250 had been chosen as one
   seen as a large enough contribution but with out to much associated risk. Other trust are providing
   education grants I have a template we can review. ( as discussed at last meeting a grant was
   awarded to Kara May and I delayed getting back to her in case we decided there would be a
   possibility to increase the award). Suggest we continue with plan to process through Micro-grants
   system but investigate the possibility to provide an education grant.

   We also could set aside money into an endowment. Minimum is £25,000 but at the moment
   Kinsgburn will assist to “top” this up.

   Suggest at end of this year if we have money left over we ring fence it to go towards and
   endowment.

    

2. Resilience Update

   • Plan continues with current services until the end of June - people have been advised of
     the possible cessation of the service and that a further review will be done at this
     point

   • Flood meeting taking place next week (SEPA)

   • Claire Baily leaving TVC - new point of contact will be identified but is unknow at this
     time

   • FDT meeting (Gordon Cowton) - funding being investigated to further support flood
     defences

   • Buggy club area at the community garden will be finalised this week

     • Rural forum meeting – Governance have been asked to put in place a new
       policy for the protection of Community Councillors from harassment. Update
       will be provided after the next Rural Forum meeting

       .

        

       ACTION: provision needs to be made in the budget to cover travel costs for
       prescription service (mapped to Kingsburn fund)

        

3. Planning

   • 1 application extension - bruach road APPROVED

   • Licensing Application received for the Fintry Inn and posted on site

   • Culcreuch Drive - Legal review undertaken - guidance provided for reference.
     Decision is on FCC if they wish to take it forward based on this info.

     ACTION: HS to provide information to Jim Nolan - no further action required.
     IR to update MoP (requiring access) - it is suspected that they are currently
     comfortable with accessibility levels but IR will feed back if there are any
     outstanding concerns

      

4. Roads/paths (MB)

   • Sat Nav now reflecting changes but still needs clarification/simplification of
     signage

   • IR - Lade path signage: discussed with farmer and they usually post of face book
     but will look into the positioning of signage (both ends of path).

5. Shelloch Windfarm (IR)

   • Force 9 will be holding a public meeting in the village hall to discuss any concerns the
     public may have.

   • Planning proposal has been reviewed and it is believed that there are still some
     technical issues and gaps in peat surveys that will extend Council discussions/review
     prior to final decision

Chris Robertson FDT believes that an imminent decision is unlikely and that review
and discussions will likely take a considerable time to work through.

ACTION: FCC to review and finalise letter before local feedback is sought and
submitted to Stirling Council

1. Correspondence (MB)

   • Local community involvement in the development of the local plan - established
     working group will be contacted to see if they wish to be involved. LMcK: clarified
     that this is as a result of legislation change creating the opportunity for communities
     have greater involvement in decision making

   • Litter pick set up complete - activity can be commenced whenever date agreed. IR
     suggested we may wish to look at weekday evenings when traffic is quieter vs the
     weekend

     ACTION - IR to propose date and collection points and implement once
     agreed

   • Fintry CC received three letters of complaint regarding the behaviour of some members
     of the public at the last meeting they also offered support to the Community Council

   • Roads - early morning/late evening speed checks have been carried out by police as
     requested

   • Bridge Wall - to be inspected and intention is to repair/repoint

   • Lade works will recommence on 15/6

   • Rose beds at the cross - works completed but intended shrubbery has not been
     available so after consultation wildflowers have been sown as an interim solution.

   • CC received correspondence from the Governance Team regarding a compliant about
     the Community Council the CC are in the process of drafting a

      

   • Cicely’s way – CC received correspondence about grass cutting and damage to wild
     plants we have advised that it was always the intention cut the borders to protect the
     path.

      

     HS - commented that it has been a difficult year for plants due to weather
     conditions and late blooming - but there is an intention to further
     enrich the planting (which itself has been hindered by weather conditions).

      

2. A.O.B.

   • No other business raised

COMMUNITY FEEDBACK/QUESTIONS:

oMoP - reiteration of the road/bridge issues around the LGV/HGV traffic due to the road
closure and the continuation

oMoP - Rugby traffic - Could FSC highlight/promote the reduced speed limit.

ACTION: IR will take action to communicate this with the Rugby
Club and at Rugby meets

oWebsite - Sam Canning offered to support the website - SW to set up meeting to bring
up to date.

oMoP - Comment for Councillor Davies: Fintry roads some of the worst roads in their
experience.

RD - Recognised that they are not getting the priority - commitment
made to try and get more focus on this will do what they can to
keep pushing this.

MoP - highlighted the seeming poor state of the repairs that are
being carried out and which are causing greater issues. RD suggests

taking pictures and sending these through to Stirling council or
himself for raising.

IX Date of next meeting

• 9th September 2021