CCC July 2021 Minutes
Callander Community Council
Approved Minutes of the meeting: Monday 19th. July 2021
On-line meeting via Zoom
Community councillors present: Susan Holden (SH) – Chair, John Watson (JW) , Olga Watkins (OW),
David Moore (DM), Marilyn Moore (MM), Moe Guertin (MG).
Also in attendance: Ward councillors Martin Earl (ME), Jeremy McDonald (JM), Town Co-ordinator
Helen Terry (HT), plus several members of the public.
Apologies: None given
Abbreviations: All in attendance will be referred to by their initials.
CCC = Callander Community Council; CE = Callander Enterprise; CCDT = Callander Community
Development Trust; SC = Stirling Council; LPP = Local Place Plan; NP = Loch Lomond and the
Trossachs National Park; FLS= Forestry and Land Scotland; FOI = Freedom of Information; CC =
Callander Community.
Chair of Meeting: Susan Holden
Item
|
Action
|
PART A: WELCOME AND PROCEDURES
|
|
1. Introductions
SH welcomed all to the meeting and asked that the ‘Chat’ be used for any questions. She stated that the meeting would focus on some of the items carried forward from previous meetings.
Recording:
SH stated that the recording of the meeting was to be used for purposes of the minute-taking only.
Declarations of interest:
There were no declarations of interest.
|
|
PART B: ORGANISATION, OUTSTANDING MATTERS AND MINUTES
|
|
1. Organisation
SH reported that since the last meeting on June 14th, there had been 4 resignations of community councillors - Brian Luti (BL), Mike Luti (ML), Roger Watt (RW) and Richard Johnson (RJ). Their resignation letters will be appended to the minutes. BL and ML have requested that their letters of resignation should be read out and minuted at the next public meeting and this was done at the
meeting.
|
|
CCC July 2021 Minutes
The paid minute-taker had also resigned after completing the initial version of the 14.06 meeting minutes.
Since these resignations, SH stated that the remaining CC have worked with SC, according to the Scheme of Establishment, to ensure that the CC followed the rules and documentation appropriately and to reassure SC that the remaining councillors were able to continue the work of the community council. There will be a meeting in August to co-opt two new members and the format and voting structure were explained.
ME stated that he was an ex-officio member of the CC, by virtue of being a ward councillor and that in his personal opinion, perhaps it would be better to dissolve CCC and hold fresh elections. He acknowledged that the remaining community councillors were to be allowed to continue as community councillors and to seek to co-opt new members to increase numbers. There was some discussion on this by all community councillors and the consensus of opinion was that there was a job to be done, they all worked well together and wanted to ‘get on with things’, rather than stop the important work of the CCC whilst new elections were organised.
Some of the community councillors were also of the opinion that the councillors who had resigned had hoped to force the dissolution of CCC by resigning and that this was not democratic.
JM asked the following questions:
-
What is the reaction to why the members had resigned?
-
What is the co-option process?
-
Would there be any conflict of interest with any of the co-optees who had applied to join CCC?
SH replied that:
-
5 members plus minute-taker had resigned for their own reasons and some had done so very publicly on social media and in the press. The remaining CC were shocked by some of the statements they had made and many of the accusations were incorrect. SH had not responded to these statements publicly as she stated that it would be counter- productive. She stated that if these members chose to leave, that was their decision.
-
6 people had been approved by SC to apply to become co-opted members of CCC. They will each give a 5 minute presentation at a special co-option meeting on 9th. August 2021. At present, there are two vacancies for the CC. Following the presentations, the 6 full CCC members will each have two votes for the 2 vacancies. There needs to be a 2/3 majority ( 4 votes) for any candidate to be successful. Unsuccessful candidates will be encouraged to apply for Associate Membership of the CCC.
|
|
CCC July 2021 Minutes
|
|
2. Minutes of previous meetings
Monthly meeting 10th. May 2021 – the minutes were approved, proposed by OW and seconded by DM
Monthly meeting 14th. June 2021 – the minutes were approved, proposed by JW and seconded by MG
Special emergency meeting 27th. June 2021 – at this meeting, the resignations of Brian Luti (L), Mike Luti (ML), Roger Watt (RW) and Richard Johnson (JR) were discussed and accepted. JW was voted in as interim vice-chair, MM as interim treasurer and OW as interim secretary. The minutes of this meeting were approved, proposed by DM and seconded by OW.
Matters Arising:
May 10th. meeting: Included in subsequent discussion points. June 14th. meeting: included in subsequent discussion points. June 27th meeting: included in subsequent discussion points.
|
|
|
PART C: INVITED GUESTS
|
|
There were no invited guests
|
|
PART D: REPORTS
|
|
1. Community Council Office Bearers
Chair
Written report submitted.
Vice-chair
No report submitted.
Secretary
OW has agreed to write minutes for the meeting, helped by SH.
|
OW/SH to write the minutes of the
meeting
|
CCC July 2021 Minutes
Treasurer
MM stated that Elaine Watterson (EW) had handed over all documentation following her resignation as treasurer. There was still a problem with changing over signatories with the bank – this is being pursued.
Planning
DM reported no new planning applications since last meeting. There were several approvals of previous applications. The planning report was accepted.
Website/communications:
MG reported that the existing website was still in use, email communication had been restored and the ZOOM account, which was not paid in July following the resignations, had now been restored.
-
Statutory Bodies:
Police
A written report was received. There were no comments
Stirling Council (ME)
No written report received. ME mentioned the following:
-
The community were to expect letters within a week or so, with details of changes to bin collections. There may also be changes to the days of the collections. DM queried the progress on change of collections from weekends.
-
Motorhome provision in Callander is being looked at – others will be reporting on this at the meeting.
-
Alcohol byelaw – still waiting to hear when it will be implemented
-
Roadworks in Callander – Scottish Water repairs need to be coordinated with other roadworks.
-
Speed bumps in Bridgend – no further forward . Any action will need the agreement of the Primary School Parents Council.
JM added:
-
He was aware of new flooding plan proposals having been put forward to SC for discussion.
-
There would soon be a joint SC/NP meeting on the Callander Masterplan developments.
MM requested sight of the eventual report and queried possible effect on the LPP.
HT welcomed a potential meeting.
National Park (Martin Earl)
-
Bracklinn Bridge is to be replaced as soon as is practical
-
General water levels on Loch Venachar are reported by Scottish Water.
|
New signatories to be accepted by the bank – MM/ SH/MG
ME and SH to raise speed bumps again with SC.
JM to report.
|
CCC July 2021 Minutes
3. Other Callander organisations:
Town Coordinator
HT discussed the LPP. The first focus group has already been held. The second meeting, in September, will focus on those who have moved to Callander within the last five years and Primary School parents.
HT reported that the High School would be keen on having pupil Associate Members.
|
HT/SH to follow up in late September with High School.
|
PART D: PROGRESS REPORTS
|
|
1. Airtricity
|
|
BL has been in contact with Airtricity about handing over responsibility to CCC. Awaiting further information from Airtricity.
2. Motorhomes
|
Report progress at next meeting.
|
OW submitted a written report on two meetings that she attended. The first meeting was with representatives of SC and NP and was productive.
ME stressed the importance of keeping up momentum through a Callander- focussed group involving both SC and LLTNP.
|
OW/ME
follow up and report.
|
A member of the public asked about overnight parking on residential streets.
|
ME to follow
this up
|
3. Camp Place Play Park and BMX track
|
|
MM reported that Viridor Credit Application had been re-submitted, has been validated and will be put forward to be judged. Has also submitted application to NP Green Recovery Fund – waiting to hear the result of this.
|
MM update at next meeting.
|
BMX track. A design proposal from Mark Nicols and DM will be put forward to SC together with insurance details covering volunteers.
|
|
4. St. Kessogs
|
|
No representative now on this- will be discussed at next meeting
|
Discuss at next meeting.
|
5. Environment
|
|
No representative now on this- will be discussed at next meeting.
|
Discuss at
next meeting.
|
6. Flooding
|
|
No representative now on this- will be discussed at next meeting.
SH mentioned importance of keeping in close contact with the Bridgend, South Church Street, Grant Court flooding group who are in contact with SC. JM also
|
Discuss at next meeting.
|
CCC July 2021 Minutes
mentioned RJ’s (individual) report being sent to SC and that CCC could still use him as an expert on flooding, even though he was not a community councillor.
7. Roads, parking, pavements
No representative now on this- will be discussed at next meeting.
|
Discuss at next meeting.
|
PART E. ANY OTHER BUSINESS
|
|
-
Associate members: discussed as part of the Focus Group developments
-
Minutes
SH suggested having a separate Action Point chart to act as a checklist at the beginning of each meeting.
|
|
Date of next meeting
SH explained there would be two separate meetings on 09.08:
The meeting closed at 21.20h
|
|