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Braehead & Broomridge Community Council
27 March 2024: Mayfield Community Centre
Present:
Barbara Anderson, Mandy Rae, Hugh McClung, Jamie Adcock, Lesley Ferguson,
In attendance:
Margaret Sweeney (minute taker)
1. Welcome
In Martin’s absence Hugh welcomed all to the meeting.
2. Apologies
Martin Shaw, Philomena McClung, Andrew Nelson; Superglass, Councillor Flannagan
3. Minutes of previous meeting and matters arising
There are no amends to last month’s meeting however the minutes will need to be approved
at the next meeting.
Stirling Council have been in touch regarding Jamie’s appointment to the community council
and the additional forms have been completed as requested.
4. Office Bearer Reports
Chair – N/A.
Secretary – received communication regarding the Thriving Communities Meeting. This will
be held on Teams and the local development plan is the topic. Mandy will issue the details
to all.
Asset information – the insurance has been completed and covers heritage trail boards,
noticeboards, defibrillators as well as the external boxes and benches. The insurance
payment comes from the community council grant. Lesley asked if we could get more detail
on what is covered within the insurance. Mandy confirmed that additional cover is required
for events however hanging baskets are not covered by insurance although pots are.
Treasurer – current balance £3215.64
1 transaction - minute taker fee £45
Planning – two notices in the area; one in Broomridge and one for Springkerse – no issues
with either notice.
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5. Additional Reports
Councillor Report
No report
Police – no Police presence.
6. General Business
Following a review of paperwork from Stirling Council a reminder to all that if members of
the public are attending the community council meetings, we need to ensure that they live
in the area.
Mandy has an agenda template that will be used in the future.
Any speakers that we invite in future suggest we book the bigger room to hold the meetings.
Defibrillators
Battery in the defibrillator at the Crawford Hall needs to be replaced. It is an old model and
parts are hard to get. The cost to replace this battery would be £300 + Vat. The community
council discussed the possibility of purchasing a new defibrillator instead of replacement of
the battery. This would mean this machine is brought up to date with the others in the
community, the battery in the new defib would have a longer life span and purchasing
additional parts for the defibs would be more competitively priced since all the machines are
of a similar model. This ensures continuity across our community council which will be cost
effective along with being environmentally responsible. Crawford Hall defibrillator is the
nearest one that would be used if an incident happened on the football pitch. As this is an
emergency decision it was agreed that a new defibrillator be purchased asap. Lesley will
go ahead with this purchase.
Litter
Discussion took place surrounding litter in the area and looking at doing a possible litter pick.
It was suggested that this takes place before a community council meeting. Mandy will
check on insurance and ask about litter pick items as well as checking whether the
community council can set its own date for the pick. Risk assessments and emergency
response card will be created for the event. Invite will be issued to all. There is also a
specific Facebook group relating to litter pick and event will be highlighted there as well.
Community relations
Mandy will email Stephen Bly and ask about printing leaflets. Information on the leaflets to
be considered are agreement to be put on a mailing list, dates of meetings etc.
Yellowhill Path
Contractors have dumped waste following the work they completed recently. Secretary to
contact Robert Horne; Stirling Council to report the fly tipping situation.
Superglass
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No report
AOCB
XL Bully Dogs – Lesley confirmed she has been approached by some residents with
complaints about these dogs. Confirmed that a report to be sent to Stephen Bly for the
dog warden.
JA Membership
James Adcock
As the process for Co Opting was not followed, James cannot be classed as a full Member
at this point in time.
The Community Council values James’ input and support of the Community Council up to this
point and wishes to ensure his skills, attitude and commitment continue until Co Opting can be
facilitated. With this in mind, Braehead & Broomhill Community Council wish to invite James to
join as an Associate Member.
Jamie is happy to be an associate member while the correct procedure for co-option is being
carried out.
Co Opting
Please note the following information received from Stephen Bly, Stirling Council.
I have carried out a Member Reconciliation as follows: -
1. Minimum Membership is 7.
2. Maximum Membership is 12.
3. My records show Membership is 6, leaving 6 Vacancies.
4. My records show Full Members, no Co-Opted Members and no Associate Members
The Scheme of Establishment states “The number of co-opted members may not exceed a
THIRD of the current elected Community Council membership” (Scheme of Establishment,
page 10). This means that the maximum number of Co-Opted Members you could look to
adding to the overall Membership is ((1/3) x 6 = 2) 2. This would take your Membership to 8
which is below the maximum Membership acceptable for Braehead & Broomridge Community
Council at this point in time. If you managed to secure 2 Co Opted Members that would take
you above the minimum but, if only James interested, that would take you to the minimum
Membership which is a good base for moving forward.
I enclose the Co-Opting process flowchart and Co-Opting Nomination form for your purposes.
My suggested timeline is as follows: -
1. Make public the opportunity of Co Opting at the scheduled regular meeting this evening,
27 March 2024.
2. Make public the submission deadline (to the Community Council) of completed Co Opting
Nomination forms (including James’) is 17 April 2024. Send over any forms, either scan or take
a pic and send as an attachment in an e mail.
3.
Make Membership aware the process of Co Opting will take place at the scheduled
regular meeting on 24 April 2024. AS many of the Membership should attend in order to carry
out the voting in by 2/3rds for each Co-Opted Membership
Meeting closed at 20:10hrs.
Next meeting will be held on Wednesday 24 April: 19:00hrs @ Mayfield Centre.
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